Recruitment Privacy Notice
Patchwork Health ("We", "Us") are committed to protecting and respecting your privacy.
This Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to Us, will be processed by Us in connection with our recruitment processes. Please read the following carefully to understand our views and practices regarding your personal data and how We will treat it.
For the purpose of the General Data Protection Regulation ("GDPR") and the United Kingdom General Data Protection Regulation ("UK GDPR") and the UK Data Protection Act 2018, the Data Controller is LocumTap LTD.
We use Workable, an online application provided by Workable Software Limited, to assist with our recruitment process. We use Workable to process personal information as a data processor on our behalf. Workable is only entitled to process your personal data in accordance with our instructions.
Where you apply for a job opening posted by Us, these Privacy Notice provisions will apply to our processing of your personal information in addition to our other Privacy Notice which has been provided to you separately or is available on our Website.
Where you apply for a job opening via the application function on a job site or similar online service provider ("Partner"), you should note that the relevant Partner may retain your personal data and may also collect data from Us in respect of the progress of your application. Any use by the Partner of your data will be in accordance with the Partner's Privacy Notice.
Your Personal Information
Information We collect from you
We collect and process some or all of the following types of information from you:
- Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews and/or by any other method.
- In particular, We process personal details such as name, email address, address, telephone number, date of birth, qualifications, experience, information relating to your employment history, skills and experience that you provide to Us, as well as your video in case you conduct your interview using the Video Interview feature.
- If you contact Us, We may keep a record of that correspondence.
- A record of your progress through any hiring process that We may conduct.
- Details of your visits to Workable's Website including, but not limited to, traffic data, location data, weblogs and other communication data, the site that referred you to Workable's Website and the resources that you access.
- Your video interview in case your interview was performed through the video interview feature.
Information We collect from other sources
Workable provides Us with the facility to link the data you provide to Us, with other publicly available information about you that you have published on the Internet - this may include sources such as LinkedIn and other social media profiles.
Workable's technology allows Us to search various databases – some publicly available and others not, which may include your personal data (include your CV or Resumé), to find possible candidates to fill our job openings. Where We find you in this way We will obtain your personal data from these sources.
We may receive your personal data from a third party who recommends you as a candidate for a specific job opening or for our business more generally.
Uses made of your information
Lawful basis for processing
We rely on legitimate interest as the lawful basis on which We collect and use your personal data. Our legitimate interests are the recruitment of staff for our business.
Purposes of processing
We use information held about you in the following ways:
- To consider your application in respect of a role for which you have applied.
- To consider your application in respect of other roles.
- To communicate with you in respect of the recruitment process.
- To enhance any information that We receive from you with information obtained from third party data providers.
- To find appropriate candidates to fill our job openings.
- To help our service providers (such as Workable and its processors and data providers) and Partners (such as the job sites through which you may have applied) improve and develop their services.
Automated decision making/profiling
We may use Workable's technology to select appropriate candidates for Us to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. The process of finding suitable candidates is automatic, however, any decision as to who We will engage to fill the job opening will be made by our staff.
Disclosure of Your Information
We will pass the information we collect from you to our third-party service providers. We use Workable as a data processor. They will use your information in accordance with our instructions and the relevant data protection legislation.
When you apply for a job opening through the Indeed Apply functionality, we will disclose your personal data to Indeed. The information we share includes a unique identifier assigned by us to your application and information about your progress through our hiring process. We may also share information that we derive from your application (such as your name, contact details and information we collect or derive from your application and from any communications we have with you about your application or any tangible, intangible, visual, electronic, present, or future information we hold about you, including data analysis related to your application for employment). We refer to this information collectively as "Disposition Data". Indeed's Privacy Notice in respect of Indeed's use of Disposition Data is available on Indeed's website.
Where you apply for a job opening through a service provider other than Indeed, similar Disposition Data may be disclosed to the relevant service provider. That service provider will be the data controller of that data and will be responsible for complying with all applicable legislation in relation to the use of that data, and we are not responsible for the data use practices of that service provider.
How We store your personal data
Security
We take appropriate measures to ensure that your personal data is kept secure and is protected against accidental loss, unauthorised use or access, alteration or disclosure. Access to your personal data is limited to those who have a genuine business need to know it and who are subject to a duty of confidentiality. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk.
Where We store your personal data
Where We store your personal data in our own systems, it is stored in the USA.
Information that you provide to Us or that we collect from you may be transferred to and stored at a destination outside the United Kingdom ("UK") or the European Economic Area ("EEA"). It may also be processed by staff operating outside the UK or EEA who work for Us or for one of our suppliers. Such staff may be engaged in, among other things, the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing.
Your data may be accessible to Workable's staff in the USA or stored by Workable's hosting service provider in the USA and EU. The USA does not have the same data protection laws as the United Kingdom and EEA.
A Data Processor Agreement has been signed between Workable Software Limited and its overseas group companies and data processors to safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal data.
If you would like further information please contact Us (see the Contact section below). We will not otherwise transfer your personal data outside of the UK or EEA or to any organisation or subordinate body governed by public international law or any body set up under an agreement between two or more countries.
How long We keep your personal data
We will hold all the data for 60 months.
Your personal information will be deleted on the earlier of the following:
- deletion of your personal information by you (or by another person engaged by you); or
- receipt of a written request by you (or another person engaged by you) to us.
Your rights
Subject to local data protection laws and in particular under the GDPR and the UK GDPR, you have a number of important rights free of charge. In summary, those include rights to:
- access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
- require Us to correct any mistakes in your information which We hold
- require the erasure of personal data concerning you in certain situations
- receive the personal data concerning you which you have provided to Us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- object at any time to processing of personal data concerning you for direct marketing
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- object in certain other situations to our continued processing of your personal data
- otherwise restrict our processing of your personal data in certain circumstances
- claim compensation for damages caused by our breach of any data protection laws.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
- contact Us using our contact details below,
- let Us have enough information to identify you,
- let Us have proof of your identity and address, and
- let Us know the information to which your request relates.
How to complain
We hope that We can resolve any query or concern you raise about Our use of your information.
The General Data Protection Regulation and the UK GDPR also give you right to lodge a complaint with a supervisory authority, in particular (under the GDPR) in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.
Contact
All questions, comments and requests regarding this Privacy Notice should be addressed to leanne.walsham@patchwork.health.